Coordinated Sourcing

Over the course of several years, a state client has worked with Ikaso to develop a broad selection of contracts for high quality products at deeply discounted prices, from a motivated and responsive base of vendors. In the course of developing these contracts, the state sensed that they could be more broadly used by cooperative purchasers with access to state agreements, such as local governments and K-12 education entities.

Recognizing that the state, local governments, K-12 school districts, and taxpayers would all benefit from additional savings generated through increased purchasing volume on its agreements, the state initiated a program to increase purchasing coordination across these entities.

Our Approach

Ikaso initially gathered data from non-state governmental entities and performed an analysis to determine the potential impact of purchasing collaboration. With the data demonstrating a compelling case, Ikaso supported the state’s marketing efforts to encourage participation in coordinated sourcing. Ikaso prepared marketing materials, presentations for conferences and individual meetings, and participated in many discussions to facilitate buy-in and participation from cooperative purchasers. Following endorsement from key decision makers, Ikaso has led coordinated procurement processes that take into account the needs of a variety of end users – this includes working alongside state staff for the development of new procurements as well as the adaptation of existing contracts. Ikaso continues to provide data analysis, data presentation, competitive solicitation development, written communications and marketing consultation to support the successful achievement of project goals.

Project Results

Ikaso continues providing the state with analytics, strategy, and policy support for its expansion of access to state contracts for local governments and K-12 schools, increasing contract purchase volumes and creating additional savings for all stakeholders. Currently, Ikaso’s project efforts have resulted in:

  • Strategic sourcing of several categories, resulting in savings and improved contract terms
  • Consolidation of state volumes, centralizing purchasing for identical or similar products and services into one agreement where appropriate
  • Contracts that are aligned with state and local purchasing needs
  • Continual training for procurement team members, reinforcing negotiation skills and procurement problem solving techniques